Each physical key or key ring is permanently attached to a SmartFob. The manual instructs administrators to dock the fob into a program station, register its unique ID number, and assign it a descriptive name within the software interface (e.g., "Master Boiler Room Key"). Key Positions and "Random Return" GFMS supports two primary modes of key return:
A chronological log of all login attempts, key removals, and key returns.
The serves as the authoritative blueprint for organizations looking to secure, track, and automate the distribution of physical assets. Developed by Key Systems, Inc. (KSI), GFMS is a powerful, web-based software platform that interfaces directly with electronic key cabinets, smart lockers, and asset control hardware.
Complete Guide to GFMS Key Systems: Operation, Administration, and Best Practices gfms key systems manual
The user interface built into the cabinet door, typically featuring a touchscreen, alphanumeric keypad, and biometric or card readers.
GFMS is designed to adapt to your environment, not the other way around. Key Systems takes pride in adapting our GFMS solution to work with your pre-existing human resource and access control systems.
While GFMS is a broad asset management platform, it shines in specific high-stakes environments: Each physical key or key ring is permanently
Securely shut the cabinet door to finalize the transaction log. Returning a Key (Check-In)
: Options available for users who want to control every position and door through their own embedded systems without intermediary hardware. Technical & Server Requirements
Assigning PINs, proximity cards, or biometric data (fingerprint/hand readers) to authorized personnel. The serves as the authoritative blueprint for organizations
Restrict key access based on shifts or operational hours. For example, a cleaning crew's access group can be restricted to retrieving keys only between 6:00 PM and 10:00 PM. 4. Reporting, Auditing, and Compliance
If you use an electronic access control (EAC) system, your GFMS manual should function as the that links the software permissions to the physical reality. For example, the manual explains that "Access Level 4" corresponds to "Building B, Floors 3-5."